Build an AI-powered ACA system that converts every lead into a member, never misses a renewal, and provides 5-star service 24/7. This isn't a chatbot - it's an AI team that calls, texts, emails, and remembers your clients.
The #1 AI consultant for ACA agencies. We've helped 25+ agencies multiply member acquisition by 3X+ AND retain 40% more clients—while their agents finally breathe.
Lead magnets are the habit that fuels perpetual growth. In fact, they're so powerful, you're experiencing one RIGHT NOW.
The difference between a lead magnet that converts and one that repels? Simple:
The good ones deliver such tremendous value that people are HAPPY to exchange their contact info for more.
The bad ones? Cheap bait designed to blow up someone's phone with sales calls. Use those, and you'll incinerate every ounce of trust before you ever get a chance.
Be wise here.
Every agency that scales with AI has built the habit of regularly creating new lead magnets.
Here's why they're non-negotiable:
These magnets capture contact info first, before showing any results. That's how we convert curious visitors into qualified leads with intent. Once users submit their details, the system immediately delivers their estimate and begins automated follow-up via iMessage/SMS (and occasionally WhatsApp).
Upload or text a photo of a confusing bill. The system reviews it and tells you how much you could have saved if you had an ACA plan, versus paying out-of-pocket.
Bills trigger emotion and urgency. We trade instant clarity for contact info and consent.
It provides visible proof of the benefit of coverage. Users see the cost difference firsthand.
A 60-second form that checks likely ACA eligibility based on ZIP, household size, and income.
People want a fast yes/no before committing to a full quote. We capture their info before showing the result.
Instant feedback builds trust, while the data fuels automated follow-up.
A simple calculator that estimates how much APTC subsidy they could get from the government.
Money motivates. Users enter household details, see savings potential, and we collect full contact info first.
Seeing a specific dollar amount triggers emotional commitment ("I don't want to lose this deal").
Lets users input their prescriptions and visits, then shows their estimated yearly cost across multiple plan types.
Instead of selling insurance, it educates through numbers. The form collects info upfront to show personalized cost results.
It reframes affordability, showing that "expensive" plans often cost less overall.
A quick quiz that checks if a user qualifies for a Special Enrollment Period (move, loss of coverage, new baby, etc.).
Most people don't realize they do qualify. We capture their info before revealing eligibility.
When users find out they qualify today, they act immediately.
Watch traffic transform into enrollments and renewals with an AI stack that never sleeps.
AI calls or texts every lead within 60 seconds, qualifying & transferring live.
Every member, document, and consent tracked in one place.
Automated check-ins that capture life changes and keep members active.
Retrieve ID cards, find doctors, or get answers 24/7.
Capture new leads and revive old ones with interactive hooks.
Reviews, referrals, and nurture sequences on autopilot.
Multi-Channel Sync: All communication (SMS, iMessage, WhatsApp, and email) stays synced under one contact record. Your members feel like they're talking to the same person, regardless of where they reply.
Polite persistence. Value-first communication. Real help, not pressure.
Every message delivers something tangible, not just a pitch:
Micro-choices reduce friction: Reply 1 for a quick review | 2 for after work | 3 for a summary by text only
Auto-reschedules and retries intelligently, with strict TCPA compliance.
Once the user replies, the AI qualifies and transfers them to your licensed team, complete with a summary log in your CRM.
All consent is timestamped, data is encrypted, and outreach is fully documented across iMessage, SMS, and WhatsApp.
Create a CRM that manages every member from first contact to final renewal and generates referrals for life.
New lead → Instant call/text + subsidy estimate within 5 minutes
Quote provided → Plan comparison + enrollment link + deadline reminder
Application started → Completion reminders + document upload prompts
Policy active → Welcome package + ID card delivery + plan details
90-day check-in → Satisfaction survey + referral request
Renewal approaching → Plan review scheduler + updated quotes
This is where most agencies break their systems. Here's how data flows seamlessly through your entire operation.
Lead fills out form on website → Webhook fires → Data hits automation platform (Make.com or n8n)
Contact record created in GoHighLevel → All custom fields populated → Tags applied based on lead source and qualification
AI voice agent initiates call within 60 seconds → Conversation transcribed → Key data (income, family size, subsidy estimate) extracted and updated in CRM → SMS/WhatsApp follow-up triggered
All activities tracked in GoHighLevel AI CRM → Weekly performance reports delivered → Monthly update calls to review CRM data and optimize workflows → Continuous improvement based on real results
All channels (SMS, iMessage, WhatsApp, Email, Voice) flow into single contact timeline → AI maintains conversation context across all touchpoints → Members never repeat themselves
Most agencies have the tools but lack the data architecture. When a lead submits a form, texts back, or calls in - all that data needs to flow seamlessly. One broken webhook = lost revenue. This map ensures every data point reaches the right destination.
Skip the trial and error. We'll build your complete CRM infrastructure with bulletproof data flows that actually work.
Build My System →These battle-tested automations will fill your pipeline, maximize enrollments, and deliver exceptional member service.
Converts 60%+ of leads into enrolled members through instant response and intelligent follow-up.
Keeps members informed and engaged while proactively addressing common questions before they become support calls.
Proactively detects life changes and prevents policy lapses through smart check-ins.
Streamlines the AOR signature process with automated DocuSign delivery and notification workflow.
Turns Instagram/Facebook engagement into qualified leads through automated DM sequences.
How it works: User comments on post → Auto-DM with lead magnet link → Contact info captured → CRM entry created → AI agent calls within 5 minutes.
Result: Converts social followers into enrolled members without manual DM management.
Deploy these AI team members to handle member interactions 24/7 while your licensed agents focus exclusively on closing enrollments.
Your AI agents share a unified persona and retain memory of past interactions across SMS, WhatsApp, calls, and email. Your members feel like they're talking to the same person, regardless of where they reply - powered by persistent context and cross-channel memory.
Converts lead magnet submissions into qualified appointments within 60 seconds.
Form submitted → Instant call with AI → Basic qualification → Subsidy estimate → Transfer to licensed agent → Follow-up sequence if no answer
Result: Converts 60%+ of lead magnet submissions into booked consultations.
Qualifies every lead and books consultations within minutes, 24/7.
Keeps members informed and satisfied throughout their coverage journey.
Maximizes retention with intelligent timing and personalized outreach.
Handles inquiries when your office is closed, ensuring no lead goes cold.
Peak Season Advantage: During Open Enrollment, your AI team handles overflow calls while your human agents focus on closing enrollments.
We'll build your custom AI agents with your voice, your knowledge base, and your workflows.
Build My AI Team →Follow this proven roadmap to build an ACA agency that runs itself and never stops growing.
Build your competitive edge with tools that work together to dominate your market.
Complete CRM & automation platform
Visual automation builder for workflows
Self-hosted workflow automation
Voice AI for instant calls & transfers
WhatsApp Business API integration
Lead tracking & analytics platform
SMS & messaging infrastructure
Enrollment platform & quoting
E-signature for AOR forms
Transform your practice with an investment that pays for itself in the first month.
Perfect for tech-savvy agencies with time to implement
Get expert guidance to 10x faster results
For high-volume or multi-state operations
Start building your AI-powered ACA agency today.
Let QWave Labs build your 24/7 ACA AI team.
You don't need another "platform." You need a custom machine tuned to your market, carriers, and team.
We've done it for 20+ agencies. We'll do it for you.
Build a system that makes competitors look slow. Deploy agents that qualify, retain, and cross-sell 24/7 while your humans focus on enrollments.